Difference between revisions of "Camp Director"

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=== Before camp: ===
 
=== Before camp: ===
  
−
*Writes an introductory piece for the newsletter by March 15 for opening of registration. If there is any special track planned for a week, it’s good to announce it then.
+
*With the Media Circle, Advertises the camp program via newsletters, announcements, and other means of communication before opening of registration by March 15th
−
*Contacts all adults including young adults concerning an assignment for them and gets their agreements for that assignment by the time the registration booklet is going to be printed. Good communication with people will result in a smoother start of camp and a good foundation to work with them.
+
**Writes an introduction for the Shehaqua newsletter
−
*Coordinates with the education director and lets him/her do the assignments for those who will be presenters or group leaders.
+
**Announce any special programs or tracks planned for a particular week of camp
−
*Responds to emails from other staff and from participants.
+
*Facilitates or attends conference calls in months leading up to camp (~weekly)
−
*Has conference calls or phone calls with other staff members.
+
*Recruits key staff, ex:
−
*Makes the schedule with the help of a previous schedule.
+
**Education Director
 +
**Assistant Director
 +
**General Affairs Director
 +
**Sports Coordinator
 +
**Crafts Organizer
 +
**Food Services Director
 +
*With core team:
 +
**Develops the overall theme of the camp
 +
**Develops a camp program and schedule
 +
***Makes use of templates and examples from previous camps
 +
***Works with advisors and camp veterans to develop a comprehensive plan
 +
**Ensure all volunteer positions have been filled, ex:
 +
***Hike leader, evening monitor, drink manager
 +
***See the wiki for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week
 +
**Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment.
 +
***Good communication with every adult & young adult will result in a smoother start of camp and a good foundation to work with them.
 +
*Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders.
 +
*Coordinate with General Affairs Director to meet all staging needs
 +
*Ensures that any safety and security issues have been addressed in the plan
  
 
=== During camp: ===
 
=== During camp: ===
  
−
*Arrives early for camp.
+
*Arrives early (~1 day) and checks on preparations to begin the camp program
−
*Coordinates the orientation and the meetings afterwards.
+
*Stays at camp for the duration of the program
−
*Is one step ahead of the schedule and makes sure the planning works out. Communicates with those who are in charge of the next activities.
+
*Coordinates and prepares staff for the orientation segment of the program 
−
*Keeps the schedule on time. Coordinates with the cook about starting time of meals.
+
*Keeps the schedule on time (via the Song Leader for meal times)
−
*Makes announcements or arranges for others to make announcements.
+
**Is one step ahead of the daily schedule and ensures that plans are followed
−
*Checks up on people doing their assignments: Makes sure people know how to do them, makes sure they get done, makes sure people are happy with them. Changes assignments, in case of any problems.
+
**Checks in with the educators and activity organizers so they are aware of the schedule
−
*Whenever necessary fills in temporarily themselves with what needs to be done.
+
**Coordinates with General Affairs and logistics team so that all staging is completed on time
−
*Has a daily/nightly meeting with the main staff and opens it up to any interested adults.
+
**Checks in with the cook and kitchen staff so meals are prepared on time
−
*Listens to all problems and tries to solve them. Involves others, if help is needed.
+
*Makes announcements as needed to gather or mobilize campers (may be delegated)
−
*If there is another program after that week, he/she helps towards an easy transition and communicates with the next camp director about it.
+
**Orientation details
 +
**Time to gather for meals
 +
**Meeting places for group activities
 +
**Any program changes requiring relocation of an activity
 +
*Addresses the concerns of campers as they arise
 +
*Checks up on volunteers and their assignments:  
 +
**Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments
 +
**Changes or/and fills assignments as needed
 +
*Prepares staff for the schedule of the following day
 +
**Reflects on what worked and what needs improvement
 +
**Holds a daily/nightly meeting with the key staff and opens it up to any interested adults.
 +
 
  
 
=== After camp: ===
 
=== After camp: ===
  
−
*Responds to any requests from participants/group leaders to write a letter about them having volunteered at camp.
+
*Responds to any requests for letters of recommendation made by camp volunteers
−
*Reads the reflections and surveys.
+
*Communicates with the camp director of the next week for an easier transition
−
*Writes a report for the newsletter.
+
*Reads all evaluations, reflections and surveys collected during camp
−
*Makes a report for the Council/Representatives which should include what worked well and what could be improved.
+
*Submits reports
 +
**Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Make any suggestions of improvement for next year.
 +
**Writes a brief report about camp using photos and camper quotes that is appropriate to the general public

Revision as of 10:37, 29 January 2014


Before camp:

  • With the Media Circle, Advertises the camp program via newsletters, announcements, and other means of communication before opening of registration by March 15th
    • Writes an introduction for the Shehaqua newsletter
    • Announce any special programs or tracks planned for a particular week of camp
  • Facilitates or attends conference calls in months leading up to camp (~weekly)
  • Recruits key staff, ex:
    • Education Director
    • Assistant Director
    • General Affairs Director
    • Sports Coordinator
    • Crafts Organizer
    • Food Services Director
  • With core team:
    • Develops the overall theme of the camp
    • Develops a camp program and schedule
      • Makes use of templates and examples from previous camps
      • Works with advisors and camp veterans to develop a comprehensive plan
    • Ensure all volunteer positions have been filled, ex:
      • Hike leader, evening monitor, drink manager
      • See the wiki for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week
    • Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment.
      • Good communication with every adult & young adult will result in a smoother start of camp and a good foundation to work with them.
  • Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders.
  • Coordinate with General Affairs Director to meet all staging needs
  • Ensures that any safety and security issues have been addressed in the plan

During camp:

  • Arrives early (~1 day) and checks on preparations to begin the camp program
  • Stays at camp for the duration of the program
  • Coordinates and prepares staff for the orientation segment of the program
  • Keeps the schedule on time (via the Song Leader for meal times)
    • Is one step ahead of the daily schedule and ensures that plans are followed
    • Checks in with the educators and activity organizers so they are aware of the schedule
    • Coordinates with General Affairs and logistics team so that all staging is completed on time
    • Checks in with the cook and kitchen staff so meals are prepared on time
  • Makes announcements as needed to gather or mobilize campers (may be delegated)
    • Orientation details
    • Time to gather for meals
    • Meeting places for group activities
    • Any program changes requiring relocation of an activity
  • Addresses the concerns of campers as they arise
  • Checks up on volunteers and their assignments:
    • Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments
    • Changes or/and fills assignments as needed
  • Prepares staff for the schedule of the following day
    • Reflects on what worked and what needs improvement
    • Holds a daily/nightly meeting with the key staff and opens it up to any interested adults.


After camp:

  • Responds to any requests for letters of recommendation made by camp volunteers
  • Communicates with the camp director of the next week for an easier transition
  • Reads all evaluations, reflections and surveys collected during camp
  • Submits reports
    • Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Make any suggestions of improvement for next year.
    • Writes a brief report about camp using photos and camper quotes that is appropriate to the general public
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