Shehaqua Family Guidebook - User contributions [en]

Adoption Policy

2026-01-24T22:00:43Z

Laura:

Bringing other kids along with your family

We recognize that, at times, circumstances do not allow for some Mom's and Dad's to attend camp with their children. To accommodate this reality while keeping the overall tone of our workshops family centered, we allow children to be "adopted" by another 2-parent family who will be in attendance the entire week of camp.

# Only families with both parents attending for the entire workshop may bring other kids with them.
# No family may bring more than two kids with them who are not members of their immediate family.
# Each child who comes with another family must pay a slightly higher fee. See the fees page of the program for the amount.
# The family bringing along these kids must assume complete responsibility for these kids during the time of the workshop, as if they really were their own kids. This would include, if necessary, taking disciplinary action toward the adopted child. As part of disciplinary action, the camp management may require the child to sleep in the parents' cabin instead of in the lodge.
# Only your own kids may come as your children. Others are to be adopted and the "adopted kid" price paid. We are not overly legalistic about this. If you have a niece, nephew, or other relative living with your family full time, they may attend with your family.
# The camp directors have the authority to determine the total number of kids and families in this category that their workshop or camp can accommodate. This is at their sole discretion.

There are also practical reasons for these policies. We have had numerous experiences where a child without their parent was injured at Camp. Without a sponsoring or adoptive family to accompany this child to the hospital, there are major disruptions in the camp. We have also found that discipline problems are usually easily solved with a parent on site.

It is the parents' responsibility to find a family willing to look after your kids, not the Camp leadership's. Please work this out as soon as possible so it does not become a problem for the Camp leadership. To view a list of families attending, go to the "See all families attending" form at the bottom of the page.

Children can only be adopted by families with both parents attending. We reserve the right to refund the payment and send the adopted children (the children going to camp without their parents) home if one of the parents of the adopting family (the family that takes care of the adopted children) does not come to camp. If one of the parents of the adopting family registers and finds out he or she cannot attend camp, he or she must notify both the family of the adopted child and the registrar as soon as possible. This is a courtesy to the family of the adopted child, because they will need to find another adopting family.

== Maximum Proportion of Adopted Children at Camp ==

The general policy of camp is to have no more than 10% of all attendees be adopted children. The purpose of this is to make sure that camp staff are not overburdened by potential issues that may occur due to adopted children's behavior in their parents' absence. If the camp director wants to exceed this ratio, he or she needs to consult with the Family Camp Circle first.

Program Policies

2026-01-24T21:50:06Z

Laura: /* Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival */

Program directors are expected to familiarize themselves with these policies before directing any Shehaqua Family program.

New policies can be added and existing policies can be changed by the Shehaqua Family Council.

== Special Education Tracks ==

The Education Circle may propose special education tracks for a program, but the program director has the final say whether to accept a special track.

=== Paying Presenters for Special Education Tracks at Shehaqua Family Programs ===
We can offer professional speakers free camp. Participants will have to pay a fee in addition to the regular camp fee to be able to attend professional presentations by a paid speaker. The speaker's payments will be funded exclusively from this surcharge. Any exceptions to this rule would need to be discussed with the Council and require a 2-month advance notice to the Council.

== Meals and Lodging for Guests/Unregistered Visitors ==
=== Meal Fees for Drop-in Guests for Family Camp in Summer ===
The meal fee for visitors at our programs is $10 per meal (breakfast, lunch, or dinner).

=== Lodging Fee for Guests/Unregistered Visitors ===
The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $25 per night.

=== Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival ===
The $10 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:
* $25 early bird from after lunch till end of day / $30 late fee
* $30 / $35 if lunch is included
* At camp we cannot accept credit card payments, only cash or checks

=== Free Meal for Visiting Presenter ===
A free meal can be offered to any speaker and their spouse and children under 21 if they visit for the sole reason of giving a presentation and are not otherwise compensated. Whoever invites the presenters and offers the free meal will need to inform the registrar about this arrangement. The meal expense will be charged to the director's discretionary budget. (Read more about the director's discretionary budget further down on this page.)

== Promotion of other Organizations and Events ==
To avoid the impression of partiality and to keep Shehaqua Family independent, we do not allow public promotion or printed advertising of another organization or organization's events (Unification-Church-related or not) at Shehaqua Family programs.

# After obtaining permission from the program camp director and program education director, individuals may hold a small optional event to talk about a program during free time in an otherwise unused space.
# Individuals may privately and discreetly give a leaflet to another participant, but may NOT leave leaflets and flyers around the camp. Any leaflets and ads found in Camp will promptly be removed and the distributor will be asked to cease all distribution activities.

Events, presentations, flyers, and announcements to a general assembly of event participants may NOT promote or criticize any group or splinter group of the Unification Movement, or any other organization.

It is recommended that the program directors consult with advisers prior to giving permission for an event. It is also recommended that the program directors only allow events scheduled prior to the beginning of a program to allow adequate review of the event.

== Safety and Order ==
=== Enforcing the Code of Conduct ===
* The Program Director is responsible for understanding the [[Code_of_Conduct|Shehaqua Family Code of Conduct]], and for enforcing it.
* The program director is responsible for reading the document [[Consequences for Code of Conduct Offenses]] and applying the appropriate consequences outlined in the document.
* The program director is required to read the Google document with ongoing incident reports before the program and update it after the program. To protect the identity of previous offenders, the link to this Google document with ongoing incident reports is not public. The program director should request the link from the appropriate program circle. The incident report might identify people who cannot be given leadership assignments for a year or two, as part of their consequence. The program director therefore has to read the report before group leader assignments are made and communicate with the education director about any restrictions.

=== Shehaqua Family Camp Noise Ordinance ===
Shehaqua Family Camp Noise Ordinance: No loud, electronically amplified music after 9PM, except for scheduled events approved by the program director.

=== Hawk Falls are Off Limits During Hikes ===

== Sick Policy ==
# Anyone sick (suffering from a cold, flu, diarrhea, or any other infectious illness) is not allowed to work in the kitchen. The camp director needs to get a substitute or, in case the cook is sick, make arrangements for assistants or helpers to take over cooking. If needed, the nurse can make the assessment of who is too sick to work in the kitchen. (http://www.shehaquafamily.org/wiki/index.php?title=File:2015_PA_Food_Safety_.jpg)
# Anyone sick should report to the nurse. The nurse can determine who needs to sleep in the infirmary to be secluded from others.
# Sick people should not help themselves for food from the serving tables, but can ask others to bring them food.

== Celebrating Birthdays at Our Programs ==
* If a birthday is being celebrated in public, it has to be inclusive and celebrated at a time everyone is present. Everybody whose birthday happens during one of our programs should be treated the same. Not just one person's birthday is to be celebrated.

* If family members and/or friends want to celebrate a birthday for one person only, they should do it in a building other than the main building and coordinate with the camp director.

* Birthday cakes or other material expenses will not be covered by camp, and the cook will not bake birthday cakes. If the cook agrees, families and friends can purchase the materials from their own funds and can bake in the kitchen during a time when no meals are prepared.

== Program Director’s Authority to Extend Early Bird Fees ==
Sometimes it's hard for a program director to fill all important staff positions before the early bird deadline. If the fees go up, it might become harder to recruit people. The program director therefore has the authority to extend the deadline on the early bird discount (usually May 31) to fill some important staff positions. But the decision to grant an individual an extension has to be approved by 3 people (for example: camp director, education director, and registrar, education circle facilitator, family camp circle facilitator, etc).
This applies to the following staff positions: Camp directors and co-directors (in this case the power to extend the early bird fee given to the Family Camp Circle), education directors/co-directors, cooks and assistant cooks, experienced general affairs person, and special speakers.

== Program Director’s Discretionary Budget ==
Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people or one specific group over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.

== Program Director’s Authority Regarding Logistics Director Appointments ==
The Operations Team is responsible for finding a logistics director. If the program director has a substitute person, they can propose it to the Operations Team for approval. This is to ensure that an experienced person is in the role of logistics director.

== Selling Items at Shehaqua Family Programs ==
We do not allow camp participants to sell items (books, etc) at camp, unless it is done at the camp store table in the corner of the dining hall, and with the consent of the camp store keeper. We ask that 10% of all sales be donated to the Shehaqua Family.

== Deadline for initiating a program at the PA State Park facility ==
In order to apply for a program at the PA State Park there needs to be by January 31 a camp director who understands he/she needs to find a cook and a logistics team.

== Recommendation to use paper products for serving meals ==
For environmental purposes is it recommended to use paper products, not styrofoam products, for serving meals, even if the cost is slightly higher.

Program Policies

2026-01-24T21:48:56Z

Laura: /* Lodging Fee for Guests/Unregistered Visitors */

Program directors are expected to familiarize themselves with these policies before directing any Shehaqua Family program.

New policies can be added and existing policies can be changed by the Shehaqua Family Council.

== Special Education Tracks ==

The Education Circle may propose special education tracks for a program, but the program director has the final say whether to accept a special track.

=== Paying Presenters for Special Education Tracks at Shehaqua Family Programs ===
We can offer professional speakers free camp. Participants will have to pay a fee in addition to the regular camp fee to be able to attend professional presentations by a paid speaker. The speaker's payments will be funded exclusively from this surcharge. Any exceptions to this rule would need to be discussed with the Council and require a 2-month advance notice to the Council.

== Meals and Lodging for Guests/Unregistered Visitors ==
=== Meal Fees for Drop-in Guests for Family Camp in Summer ===
The meal fee for visitors at our programs is $10 per meal (breakfast, lunch, or dinner).

=== Lodging Fee for Guests/Unregistered Visitors ===
The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $25 per night.

=== Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival ===
The $7 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:
* $25 early bird from after lunch till end of day / $30 late fee
* $30 / $35 if lunch is included
* At camp we cannot accept credit card payments, only cash or checks

=== Free Meal for Visiting Presenter ===
A free meal can be offered to any speaker and their spouse and children under 21 if they visit for the sole reason of giving a presentation and are not otherwise compensated. Whoever invites the presenters and offers the free meal will need to inform the registrar about this arrangement. The meal expense will be charged to the director's discretionary budget. (Read more about the director's discretionary budget further down on this page.)

== Promotion of other Organizations and Events ==
To avoid the impression of partiality and to keep Shehaqua Family independent, we do not allow public promotion or printed advertising of another organization or organization's events (Unification-Church-related or not) at Shehaqua Family programs.

# After obtaining permission from the program camp director and program education director, individuals may hold a small optional event to talk about a program during free time in an otherwise unused space.
# Individuals may privately and discreetly give a leaflet to another participant, but may NOT leave leaflets and flyers around the camp. Any leaflets and ads found in Camp will promptly be removed and the distributor will be asked to cease all distribution activities.

Events, presentations, flyers, and announcements to a general assembly of event participants may NOT promote or criticize any group or splinter group of the Unification Movement, or any other organization.

It is recommended that the program directors consult with advisers prior to giving permission for an event. It is also recommended that the program directors only allow events scheduled prior to the beginning of a program to allow adequate review of the event.

== Safety and Order ==
=== Enforcing the Code of Conduct ===
* The Program Director is responsible for understanding the [[Code_of_Conduct|Shehaqua Family Code of Conduct]], and for enforcing it.
* The program director is responsible for reading the document [[Consequences for Code of Conduct Offenses]] and applying the appropriate consequences outlined in the document.
* The program director is required to read the Google document with ongoing incident reports before the program and update it after the program. To protect the identity of previous offenders, the link to this Google document with ongoing incident reports is not public. The program director should request the link from the appropriate program circle. The incident report might identify people who cannot be given leadership assignments for a year or two, as part of their consequence. The program director therefore has to read the report before group leader assignments are made and communicate with the education director about any restrictions.

=== Shehaqua Family Camp Noise Ordinance ===
Shehaqua Family Camp Noise Ordinance: No loud, electronically amplified music after 9PM, except for scheduled events approved by the program director.

=== Hawk Falls are Off Limits During Hikes ===

== Sick Policy ==
# Anyone sick (suffering from a cold, flu, diarrhea, or any other infectious illness) is not allowed to work in the kitchen. The camp director needs to get a substitute or, in case the cook is sick, make arrangements for assistants or helpers to take over cooking. If needed, the nurse can make the assessment of who is too sick to work in the kitchen. (http://www.shehaquafamily.org/wiki/index.php?title=File:2015_PA_Food_Safety_.jpg)
# Anyone sick should report to the nurse. The nurse can determine who needs to sleep in the infirmary to be secluded from others.
# Sick people should not help themselves for food from the serving tables, but can ask others to bring them food.

== Celebrating Birthdays at Our Programs ==
* If a birthday is being celebrated in public, it has to be inclusive and celebrated at a time everyone is present. Everybody whose birthday happens during one of our programs should be treated the same. Not just one person's birthday is to be celebrated.

* If family members and/or friends want to celebrate a birthday for one person only, they should do it in a building other than the main building and coordinate with the camp director.

* Birthday cakes or other material expenses will not be covered by camp, and the cook will not bake birthday cakes. If the cook agrees, families and friends can purchase the materials from their own funds and can bake in the kitchen during a time when no meals are prepared.

== Program Director’s Authority to Extend Early Bird Fees ==
Sometimes it's hard for a program director to fill all important staff positions before the early bird deadline. If the fees go up, it might become harder to recruit people. The program director therefore has the authority to extend the deadline on the early bird discount (usually May 31) to fill some important staff positions. But the decision to grant an individual an extension has to be approved by 3 people (for example: camp director, education director, and registrar, education circle facilitator, family camp circle facilitator, etc).
This applies to the following staff positions: Camp directors and co-directors (in this case the power to extend the early bird fee given to the Family Camp Circle), education directors/co-directors, cooks and assistant cooks, experienced general affairs person, and special speakers.

== Program Director’s Discretionary Budget ==
Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people or one specific group over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.

== Program Director’s Authority Regarding Logistics Director Appointments ==
The Operations Team is responsible for finding a logistics director. If the program director has a substitute person, they can propose it to the Operations Team for approval. This is to ensure that an experienced person is in the role of logistics director.

== Selling Items at Shehaqua Family Programs ==
We do not allow camp participants to sell items (books, etc) at camp, unless it is done at the camp store table in the corner of the dining hall, and with the consent of the camp store keeper. We ask that 10% of all sales be donated to the Shehaqua Family.

== Deadline for initiating a program at the PA State Park facility ==
In order to apply for a program at the PA State Park there needs to be by January 31 a camp director who understands he/she needs to find a cook and a logistics team.

== Recommendation to use paper products for serving meals ==
For environmental purposes is it recommended to use paper products, not styrofoam products, for serving meals, even if the cost is slightly higher.

Program Policies

2026-01-24T21:48:44Z

Laura: /* Meal Fees for Drop-in Guests for Family Camp in Summer */

Program directors are expected to familiarize themselves with these policies before directing any Shehaqua Family program.

New policies can be added and existing policies can be changed by the Shehaqua Family Council.

== Special Education Tracks ==

The Education Circle may propose special education tracks for a program, but the program director has the final say whether to accept a special track.

=== Paying Presenters for Special Education Tracks at Shehaqua Family Programs ===
We can offer professional speakers free camp. Participants will have to pay a fee in addition to the regular camp fee to be able to attend professional presentations by a paid speaker. The speaker's payments will be funded exclusively from this surcharge. Any exceptions to this rule would need to be discussed with the Council and require a 2-month advance notice to the Council.

== Meals and Lodging for Guests/Unregistered Visitors ==
=== Meal Fees for Drop-in Guests for Family Camp in Summer ===
The meal fee for visitors at our programs is $10 per meal (breakfast, lunch, or dinner).

=== Lodging Fee for Guests/Unregistered Visitors ===
The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $14 per night.

=== Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival ===
The $7 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:
* $25 early bird from after lunch till end of day / $30 late fee
* $30 / $35 if lunch is included
* At camp we cannot accept credit card payments, only cash or checks

=== Free Meal for Visiting Presenter ===
A free meal can be offered to any speaker and their spouse and children under 21 if they visit for the sole reason of giving a presentation and are not otherwise compensated. Whoever invites the presenters and offers the free meal will need to inform the registrar about this arrangement. The meal expense will be charged to the director's discretionary budget. (Read more about the director's discretionary budget further down on this page.)

== Promotion of other Organizations and Events ==
To avoid the impression of partiality and to keep Shehaqua Family independent, we do not allow public promotion or printed advertising of another organization or organization's events (Unification-Church-related or not) at Shehaqua Family programs.

# After obtaining permission from the program camp director and program education director, individuals may hold a small optional event to talk about a program during free time in an otherwise unused space.
# Individuals may privately and discreetly give a leaflet to another participant, but may NOT leave leaflets and flyers around the camp. Any leaflets and ads found in Camp will promptly be removed and the distributor will be asked to cease all distribution activities.

Events, presentations, flyers, and announcements to a general assembly of event participants may NOT promote or criticize any group or splinter group of the Unification Movement, or any other organization.

It is recommended that the program directors consult with advisers prior to giving permission for an event. It is also recommended that the program directors only allow events scheduled prior to the beginning of a program to allow adequate review of the event.

== Safety and Order ==
=== Enforcing the Code of Conduct ===
* The Program Director is responsible for understanding the [[Code_of_Conduct|Shehaqua Family Code of Conduct]], and for enforcing it.
* The program director is responsible for reading the document [[Consequences for Code of Conduct Offenses]] and applying the appropriate consequences outlined in the document.
* The program director is required to read the Google document with ongoing incident reports before the program and update it after the program. To protect the identity of previous offenders, the link to this Google document with ongoing incident reports is not public. The program director should request the link from the appropriate program circle. The incident report might identify people who cannot be given leadership assignments for a year or two, as part of their consequence. The program director therefore has to read the report before group leader assignments are made and communicate with the education director about any restrictions.

=== Shehaqua Family Camp Noise Ordinance ===
Shehaqua Family Camp Noise Ordinance: No loud, electronically amplified music after 9PM, except for scheduled events approved by the program director.

=== Hawk Falls are Off Limits During Hikes ===

== Sick Policy ==
# Anyone sick (suffering from a cold, flu, diarrhea, or any other infectious illness) is not allowed to work in the kitchen. The camp director needs to get a substitute or, in case the cook is sick, make arrangements for assistants or helpers to take over cooking. If needed, the nurse can make the assessment of who is too sick to work in the kitchen. (http://www.shehaquafamily.org/wiki/index.php?title=File:2015_PA_Food_Safety_.jpg)
# Anyone sick should report to the nurse. The nurse can determine who needs to sleep in the infirmary to be secluded from others.
# Sick people should not help themselves for food from the serving tables, but can ask others to bring them food.

== Celebrating Birthdays at Our Programs ==
* If a birthday is being celebrated in public, it has to be inclusive and celebrated at a time everyone is present. Everybody whose birthday happens during one of our programs should be treated the same. Not just one person's birthday is to be celebrated.

* If family members and/or friends want to celebrate a birthday for one person only, they should do it in a building other than the main building and coordinate with the camp director.

* Birthday cakes or other material expenses will not be covered by camp, and the cook will not bake birthday cakes. If the cook agrees, families and friends can purchase the materials from their own funds and can bake in the kitchen during a time when no meals are prepared.

== Program Director’s Authority to Extend Early Bird Fees ==
Sometimes it's hard for a program director to fill all important staff positions before the early bird deadline. If the fees go up, it might become harder to recruit people. The program director therefore has the authority to extend the deadline on the early bird discount (usually May 31) to fill some important staff positions. But the decision to grant an individual an extension has to be approved by 3 people (for example: camp director, education director, and registrar, education circle facilitator, family camp circle facilitator, etc).
This applies to the following staff positions: Camp directors and co-directors (in this case the power to extend the early bird fee given to the Family Camp Circle), education directors/co-directors, cooks and assistant cooks, experienced general affairs person, and special speakers.

== Program Director’s Discretionary Budget ==
Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people or one specific group over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.

== Program Director’s Authority Regarding Logistics Director Appointments ==
The Operations Team is responsible for finding a logistics director. If the program director has a substitute person, they can propose it to the Operations Team for approval. This is to ensure that an experienced person is in the role of logistics director.

== Selling Items at Shehaqua Family Programs ==
We do not allow camp participants to sell items (books, etc) at camp, unless it is done at the camp store table in the corner of the dining hall, and with the consent of the camp store keeper. We ask that 10% of all sales be donated to the Shehaqua Family.

== Deadline for initiating a program at the PA State Park facility ==
In order to apply for a program at the PA State Park there needs to be by January 31 a camp director who understands he/she needs to find a cook and a logistics team.

== Recommendation to use paper products for serving meals ==
For environmental purposes is it recommended to use paper products, not styrofoam products, for serving meals, even if the cost is slightly higher.

Shehaqua Affiliation

2026-01-24T21:47:01Z

Laura: /* Shehaqua Not Affilicated with the Sanctuary Church */

== Shehaqua's Family Independence ==
Shehaqua Family is an independent grassroots organization, inspired by the life and ministry of Rev. and Mrs. Sun Myung Moon. As a group of Unificationist families, we are proud to welcome people of all faiths and are not affiliated with any particular group or denomination. We are financially self-sufficient, run by unpaid volunteers, and we elect our own leaders and officials from among our volunteers.

To read Shehaqua Family's mission, visit http://www.shehaquafamily.org/about. To learn more about Shehaqua's history, visit http://www.shehaquafamily.org/about/history.

== Shehaqua Not Affiliated with the Sanctuary Church ==
A number of people have approached us and asked if there is any connection between the Shehaqua Family and the Sanctuary Church. The answer is no, Shehaqua is not associated with the Sanctuary Church in any way. Members of the Sanctuary Church are welcome to participate in Shehaqua programs, just like anyone else, and the same rules that apply to everyone also apply to them: We do not allow public promotion or printed advertising of another organization or organization's events (Unification-Church-related or not) at Shehaqua Family programs. For more details, visit http://www.shehaquafamily.org/wiki/index.php?title=Program_Policies#Promotion_of_other_Organizations_and_Events.

Administrative Discounts

2024-02-02T19:20:37Z

Laura:

Shehaqua Family volunteer spirit: The Shehaqua Family programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.

However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.

*Families are defined as parents with children 20 years and younger.
*'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.
*For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.
*Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.
*Cannot combine discounts for family members that serve in different discount roles.

{| class="wikitable"
|-
! Position !! Hours of work/ Description of Work !! Discount
|-
| Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free. (only 1 director, no additional co-directors)
|-
| Co-Camp Director || Same as Camp Director, but shared by 2 people. || Co-Camp Director free, family 1/2 off. (for up to 2 directors; for more than 2 people, benefits for 2 are split up)
|-
| Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.
|-
| Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.
|-
| Registrar || 160 hours/year || Registrar and family free
|-
| Webmaster || 60-70 hours/year || Webmaster and family free
|-
| Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.
|-
| Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/>
|-
| Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free (2 lifeguards). Red Cross Lifeguard certification paid, if needed
|}

{| class="wikitable"
|-
! Position !! Hours of work/ Description of Work !! Benefit
|-
| Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.
|-
| Head Cook &dagger; || Click [[Head_Cook|here]] for role description. 8-10 hrs/day || Paid $30 per meal, Cook and family free.
|-
| Assistant Cook|| Not applicable for programs of less than 80 people. Limit: 1 assistant cook. 8-10 hrs/day|| Paid $15 per meal, Assistant Cook free, family 1/2 off.
|}
&dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.