Scheduling disclaimer: All times are approximate. We don’t need to be super rigid. However, we have a lot to cover, so being intentional about our schedule will help the meeting flow well, as well as help us enjoy the meeting. Make plans, then be flexible ; )
| 8:30 am (30) | Doors Open, set up projector, etc. |
| 9:00 am (5) | Call to Order - (Gregg Noll) |
| 9:05 am (5) | Opening Prayer & Reading - (Aunt Sally) |
| 9:10 am (5) | Opening Address - (Gregg Noll) |
| 9:15 am (20) | Time to share: What inspires you about Shehaqua? Why did you join the Council?
- (5) Pair shares (2 minutes each partner)
- (15) All together: Each person shares briefly what their partner shared with them
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| 9:35 am (15) | Meeting Tone Setting
- (3) Facilitator’s Introduction - (Kester Wilkening)
- (5) Review progress of action steps from October meeting - (Crescentia DeGoede)
- Which action steps have been accomplished?
- Which action steps still need to be accomplished?
- (2) Proposal for setting SMART goals - (Kester Wilkening)
- (5) Discussion on:
- How shall we ensure that (1) we only agree to action steps that are feasible, (2) that the action steps of this meeting will be worked on, and (3) that they will be done in the appropriate time?
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| 9:50 am (80) | Shehaqua Council and Executive Team’s Function, Structure, Voting Process & Communication
- (12) The role and responsibilities of the council members & executive team members - (Crescentia DeGoede)
- (2) Proposal
- (10) Discussion
- (12) Structure of the Council - (Rob Sayre)
- (2) Proposal
- (10) Discussion
- (12) Council’s voting process for making important decisions - (Oliver Noll)
- (2) Proposal
- (10) Discussion
- (12) Procedure for voting for the Executive Team - (Oliver Noll)
- (2) Proposal
- (10) Discussion
- (17) Inter-group Communication - (Gregg Noll)
- (2) Proposal
- (15) Discussion on Communication:
- Between the council members
- Between the larger Shehaqua community and the council members
- Between the representatives and the council members
- Between the executive team and the council
- (15) Flex time: Bring up other topics for discussion at a later date
|
| 11:10 am (10) | Vote on the Mission Statement - (Gregg Noll) |
| 11:20 am (15) | Shehaqua Representatives' Function & Structure
- (4) Proposal - (Crescentia DeGoede)
- (10) Discussion on:
- Requirements to join the team
- Components of the application to join the team
- Expectations to stay on the team
|
| 11:35 am (30) | Identifying and Training New Leadership
- (8) Applications for Camp Directors & Education Directors - (Kester Wilkening)
- (3) Proposal
- (5) Discussion
- (8) Evaluating Presenters - (Gregg Noll)
- (3) Proposal
- (5) Discussion
- (7) Educating the Educators - (Sally Sayre)
- (2) Proposal for a workshop on how to give a lecture/best practices
- (5) Discussion
- (7) How to Strengthen the Advisor/Director or Director/Apprentice Relationships - (Leighton DeGoede)
- (2) Proposal
- (5) Discussion
|
| 12:05 pm (25) | Council Trivia Time! - (Claude Aubert) |
| 12:30 pm (60) | Lunch! |
| 1:30 pm (5) | Group Photo! |
| 1:35 pm (30) | Financial Presentation, Discussion & Voting - (Haydee Ching)
- Fees for Spring Gathering
- Fees for Family Camp
- Administration Discounts
- Cooks Discounts and Pay (Including legal/tax aspects of pay)
- Refund Policy
- Capital Improvements
- Liability Insurance
- Using camp funds for “indirect” expenses such as contribution to Philly ministry
|
| 2:05 am (30) | Family Camp
- Discussion on How to Address Important Issues from Last Year
- (0) Format for discussion of these issues:
- Understand the issue from all sides (or summarize previous discussions)
- Identify possible solutions (or summarize previous options)
- Delegate one action step
- (10) Shehaqua Nightlife & Dress Code
- (10) Revising the Commitment to Others Form
- What needs to be revised on the form?
- Shall we require it for the other events besides Family Camp?
- Shall we keep the old forms in a file for returning participants?
- How do we present this revised form at our programs?
- (5) Discussion on New Policy for Ensuring Safety at Hawk Falls
- (5) Discussion on Family Camp Dates:
- Longer week? If yes, which week?
- Health retreat during which week?
|
| 2:35 pm (15) | Presentation & Review of Winter Retreat 2012 - (Victor Servito) |
| 2:50 pm (15) | Presentation & Planning for Spring Gathering 2013 - (Oliver Noll) |
| 3:05 pm (5) | Vision Quest Update - (Oliver Noll) |
| 3:10 pm (15) | How & When to Create a Shehaqua Program Guidebook |
| 3:25 pm (10) | How to Market More Effectively to Young Families
- (4) Proposal - (Laurel Nakai)
- (6) Discussion
|
| 3:35 pm (10) | Choosing a Logo and T-Shirt Design
- (4) Update - (Claude Aubert)
- (6) Discussion
|
| 3:45 pm (20) | Flex Time
|
| 4:05pm (20) | Meeting Overview
- (5) Review meeting decisions and conclusions - (Crescentia DeGoede & Jana Iparraguirre)
- (10) Review current action steps - (Kester Wilkening)
- (5) The Vision going forwards - (Gregg Noll)
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| 4:25pm (5) | Post-meeting Logistics / Announcements
- Cleanup
- Dinner & hanging out that night!
|
| 4:40pm (15) | Declarations! - (Crescentia DeGoede) |
| 4:55pm | Closing Prayer - (Leighton DeGoede) |
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